Institutional Policies
How to Use This Page
- The Institutional Policies page is intended to house the school's policies in a centralized location.
- We highly recommend using the ctrl+F feature to search for keywords of the policy/form for which you are looking.
- New policies/forms will include their date of posting and will be labeled "NEW" for 30 days after their posting date.
- Updated policies/forms will indicate the month and year they are updated in a parenthetical after the policy's/form's name.
- Please direct questions or concerns about this page or the policies contained herein to GeneralCounsel@swlaw.edu.
COVID-19
Please contact covidmanager@swlaw.edu with questions, to report positive cases, or for forms related to testing with Nobility Health.
Campus-Wide Policies*
- Accommodations and Accessibility
- Disability Accommodation Policy for Employees and Job Applicants (May 2023)
- Students and Applicants with Disabilities (Policy Statement Regarding) (May 2023)
- Religious & Cultural Observances Policy, Effective June 1, 2022 (May 2022)
- Website & Digital Accessibility Policy (July 2023)
- Anti-Discrimination Policies
- Policy to Prevent Discrimination, Harassment, and Retaliation (May 2023)
- Sexual Misconduct Policy (Aug 2020)
- Campus Safety & Security Policies
- Additional Campus Safety & Security Policies
- Immunization Policy (Nov 2023)
- Key Control Policy (May 2023)
- Missing Student Policy & Procedures (Aug 2023)
- Naloxone/Narcan Administration Policy (Feb 2023)
- Policy on Alcohol and Other Drugs (Aug 2023)
- Alcohol Permit Form (Aug 2023)
- Policy on Minors (January 2023)
- Smoke-Free Campus Policy (Oct 2023)
- Workplace Violence Prevention Policy (June 2023)
- Information Technology Policies
- Approved Software List (Sep 2018)
- Audiovisual Request Policy (Sep 2023)
- Authorized Applications List (Nov 2023)
- Authorized Software Policy (Sep 2018)
- Backup and Restoration Policy (Apr 2020)
- Change Management Policy (Jul 2017)
- Class Recording Policy (June 2023)
- Colleague ERP General Practices Policy (Jan 2023)
- Computer & Network Use Policy (Nov 2023)
- Cybersecurity Awareness Training Policy (May 2018)
- Data Classification and Handling Policy (May 2023)
- Equipment Disposal Policy (Jul 2017)
- Identity and Access Management Policy (Mar 2023)
- Information Security Policy (Oct 2020)
- Information Technology Department’s Records Retention Schedule (Nov 2023)
- Mobile Computing Device and Portable Storage Device Policy (Oct 2023)
- Patch Management Policy (Jul 2017)
- Peer-to-Peer File Sharing Policy (May 2023)
- Software Development Life Cycle Policy (Apr 2020)
- Student Worker Data Access and Security Form (Aug 2023)
- Technology Purchasing Policy (Aug 2018)
- Technology Support Policy (Jan 2018)
- Third-Party Vendor Management Policy (May 2023)
- Travel Notification Policy (Mar 2023)
- Website & Digital Accessibility Policy (July 2023)
Business & Finance Policies
- Check-Signing and Financial Controls Policy (Oct 2023)
- Contract Approval and Signing Authority Policy (Oct 2023)
- Credit Card Policy for Employees (January 2023)
- Expense Reimbursement Guidelines (July 2023)
- Missing/Inadequate Documentation Report Form (January 2023)
Employee Policies (apply to staff and faculty)
- Background Check Policy (May 20, 2022)
- Faculty & Staff Emeritus Policy (Dec 8, 2021)
- Religious Accommodation Policy for Employees and Job Applicants (June 8, 2022)
- Tuition Assistance for Employees and Trustees & Tuition Exchange Policy (Nov 2023)**
Facilities
General Policies
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Events & Activities
Other Policies
- Intimate and Familial Relationships Policy (Aug 2023)
- Policy on Board-Approved Policies (September 2022)
- Policy on Conflicting or Outdated Policies (December 2021)
- Whistleblower Policy (Oct 2023)
Policies for Faculty (Full-Time and Adjunct)
- Faculty Liaison to the Southwestern Law School Board of Trustees (September 2022)
- Textbook and Instructional Material Adoption Policy (July 2022)
- See Faculty Manual, Adjunct Faculty Manual, and Other Related Materials on the Portal
Staff Policies and Forms
- Policies
- Employee Tuition Remission Policy (April 6, 2022)
- Employee Tuition Remission Program Form (August 24, 2022)
- Floating Holidays Policy (Revised March 1, 2023)
- Guidelines for Adjusting Work Schedules (Jul 9, 2021)
- Guidelines for Intermittent Remote Work (Jul 9, 2021)
- Record Retention and Disposal Policy (Oct 2023)
- Staff & Department Shout Out Program
- Telecommuting and Remote Work Policy (March 23, 2023)
- Telecommuting Programs and Early Friday Release Policy (May 17, 2023)
- Forms
Student Policies
- Academic Policies
- Spring 2024 Syllabi – Institutional Policies (Oct 2023)
- Fall 2023 Syllabi (July 2023)
- Academic Disqualification, Academic Probation & Academic Improvement Programs Policies (Aug 2023)
- Academic Policies and Procedures (Sept 2023)
- Administrative Withdrawal Policy (Aug 2023)
- Attendance Policy (June 2023)
- Determination of Credit Hours for Coursework (March 2023)
- Distance Education Policy for Programs Other Than the Online J.D. Program (Oct 2023)
- Grading, Scholastic and Other Honors, and Specialized Courses Policy (Oct 2023)
- Graduation Requirements Policy (Aug 2023)
- Incomplete Grade Policy (Oct 2023)
- Independent Study Policy (Oct 2023)
- Interdisciplinary Programs Policy (Aug 2023)
- Master of Laws Program Policies (Aug 2023)
- Maximum J.D. Unit Policy (Aug 2023)
- Online Student Identity Verification Policy (June 2023)
- Public Service Policy (Aug 2023)
- Registration Policies and Procedures (Aug 2023)
- SCALE® Program Policies (Aug 2023)
- Southwestern Summer Courses and January Intersession (Aug 2023)
- Student Employment Policy (Aug 2023)
- Summer Abroad Law Programs Policy (July 2023)
- Career Services Policies
- Career Services Policies are posted on the Career Services page and within the Symplicity system
- Examinations
- Externship Program Policies
- Externship Program Policies and Guidelines are posted on the Externship Program page.
- Finance and Financial Aid Policies
- Accounts Receivable Policy (July 2023)
- Enrollment Terms & Conditions Policy (Aug 2023)
- Federal Financial Aid Eligibility Policy (Aug 2023)
- Financial Aid Policy (July 2023)
- Financial Aid Satisfactory Academic Progress Policy (Oct 2023)
- Program Integrity Regulations - U.S. Dept. of Education
- Request for Reinstatement of Financial Aid Eligibility (May 2023)
- Return of Title IV Funds Policy (Oct 2023)
- Student's Right to Cancel and Tuition Refund Policy (Aug 2023)
- Student Tuition Recovery Fund (STRF) Policy (Aug 2023)
- Additional Financial Aid Information
- Work-Study Programs Policy (Nov 2023)
- General Student Policies
- Alumni as Visiting Students (Aug 2022)
- California State Bar Information (Aug 2022)
- Classroom Policy (Aug 2022)
- Course Cancellation Policy (Nov 2023)
- International Students Policy (Oct 2023)
- Student Concerns Policy (Sept 2023)
- Student Records Policy — FERPA (Dec 2023)
- Transfer and Visiting Students Policy (Aug 2022)
- Honor Code
- Policy Statement on Student Academic Work-Product Originality (Aug 2023)
- Student Conduct Policy and By-Laws of the Honor Code Committee (HCC) (Aug 2022)
- Student Honor Code (Aug 2023)
- Leigh H. Taylor Law Library
- Student Affairs Policies
- Credit Card Policy for Students (January 13, 2023)
- Missing/Inadequate Documentation Report Form (January 13, 2023)
- Extra-Curricular Activities Policy (Aug 2022)
- Food Pantry Policy (July 2023)
- Food Sale Policy for Student Organizations ( October 12, 2022)
- Honors Programs Policies (Aug 2023)
- Professional Clothes Closet Policy (July 2023)
- Student Professional Development Fund Application 2023-2024
- Student Professional Development Fund Guidelines 2023-2024
Effective Date: Varies per policy
Responsible Offices: General Counsel / Communications & Marketing
*Campus-Wide Policies apply to Administrators, Faculty, Adjunct Faculty, Staff, Students, Trustees, Visiting Alumni, Vendors, Guests, Event Attendees, and all other campus visitors.
**The Tuition Assistance for Employees and Trustees & Tuition Exchange Policy also applies to Southwestern's Trustees.